Stop losing money on unclaimed expenses.
Snap a receipt and LedgerlyPro's AI captures the supplier, amount, VAT and category in seconds. Every allowable expense claimed, every penny of tax saved — from £9.99/month.
- AI receipt scanning on every plan
- Automatic VAT extraction
- HMRC-aligned expense categories
- 45p/25p mileage tracking
- Six-year secure receipt storage
- From £9.99/month, cancel anytime
Features
3-second AI scanning
Photograph any receipt and the AI reads supplier, date, amount and VAT — no typing.
UK-rule categories
Expenses are tagged to HMRC categories so your allowable-expense claims are always correct.
VAT capture
Automatically extracts VAT so VAT-registered businesses reclaim every penny they're owed.
Never lose a receipt
Digital copies are stored securely for six years — exactly what HMRC can ask for.
Unclaimed expenses are money you're giving to HMRC
Every allowable business expense you record reduces your taxable profit — and therefore your tax bill. Yet the most common reason UK sole traders and small businesses overpay tax is simple: lost receipts and forgotten costs. A crumpled receipt in a coat pocket is a deduction you'll never claim.
LedgerlyPro fixes this at the source. The moment you make a purchase, photograph the receipt and the AI captures everything HMRC needs — supplier, date, amount and VAT — and files it under the right category. The receipt is stored digitally for six years, so you're always ready if HMRC asks for evidence.
How AI expense tracking works
- Snap a photo of the receipt (or forward an email receipt).
- The AI reads supplier, date, total and VAT in about three seconds.
- It suggests the correct HMRC allowable-expense category.
- You confirm with a tap — or correct it once and the AI learns.
- The expense flows straight into your profit, VAT and tax figures.
Because categorisation follows UK tax rules, your books are always ready for Self-Assessment or a VAT return — and your accountant receives clean, correctly tagged data instead of a shoebox.
The expenses UK businesses most often miss
| Expense | Rule |
|---|---|
| Use of home as office | £6/week flat rate or actual costs |
| Business mileage | 45p/mile first 10,000 miles, then 25p |
| Phone & internet | Business proportion of the bill |
| Software & subscriptions | 100% if wholly for business |
| Professional fees | Accountant, legal and trade training |
Every expense UK freelancers can claim in 2026/27.
Expenses that connect to everything else
Standalone expense apps leave you exporting data to wherever your accounts live. In LedgerlyPro, expense tracking is part of your full books: each receipt updates your profit, your VAT return and your live tax estimate instantly. There's nothing to sync and nothing to reconcile twice.
Full bookkeeping software UK · How to track business expenses
Frequently asked questions
What is the best expense tracking software in the UK?
For UK sole traders, freelancers and small businesses, LedgerlyPro offers AI receipt scanning, automatic VAT capture and UK-rule expense categorisation from £9.99/month — so you claim every allowable expense without manual data entry.
How does AI receipt scanning work?
Photograph a receipt and LedgerlyPro's AI reads the supplier, date, amount and VAT, then suggests the correct allowable-expense category — usually in about three seconds. You review and confirm.
Can I track mileage as an expense?
Yes. LedgerlyPro applies HMRC's simplified mileage rates — 45p per mile for the first 10,000 business miles and 25p thereafter — so your travel is claimed correctly.
Does it capture VAT on expenses?
Yes. The AI extracts the VAT amount from each receipt so VAT-registered businesses can reclaim it, and your VAT return figures stay accurate.
Is there a free trial?
Yes — try every feature free for 30 days, no card required. Plans then start at £9.99/month.
Read: How to track business expenses the easy way.
See full bookkeeping software with invoicing and tax.
View pricing — from £9.99/month.
Track expenses free for 30 days
Snap your first receipt and watch the AI do the rest. No card required.
Get started free