Stop losing money on unclaimed expenses.
Snap a receipt and let LedgerlyPro suggest the supplier, amount, VAT and category for your review — £9.99/month with a 30-day full-access trial.
No card needed. Takes under 60 seconds.
- Reviewable receipt scanning
- Suggested VAT extraction
- HMRC-aligned expense categories
- 45p/25p mileage tracking
- Receipt evidence attached to expenses
- £9.99/month with a 30-day free trial, cancel anytime
Features
Receipt scanning
Photograph a receipt and LedgerlyPro can suggest its supplier, date, amount and VAT for your review.
Editable categories
Use clear bookkeeping categories and correct a suggestion before it affects your records.
VAT capture
Suggests the VAT shown on a receipt so VAT-registered businesses can review it before using their records.
Keep supporting evidence
Store a digital copy with the expense so it is easier to find when you or your accountant reviews the record.
Unclaimed expenses are money you're giving to HMRC
Every allowable business expense you record reduces your taxable profit — and therefore your tax bill. Yet the most common reason UK sole traders and small businesses overpay tax is simple: lost receipts and forgotten costs. A crumpled receipt in a coat pocket is a deduction you'll never claim.
Photograph a receipt and LedgerlyPro can suggest the supplier, date, amount, VAT and category. You review the suggestion before saving, and the receipt stays attached to the expense as supporting evidence.
How AI expense tracking works
- Snap a photo of the receipt (or forward an email receipt).
- LedgerlyPro suggests the supplier, date, total and VAT.
- It suggests a bookkeeping category for review.
- You confirm or correct the suggestion before saving.
- The reviewed expense contributes to the relevant bookkeeping views.
The result is a clearer record for Self Assessment or VAT preparation. You remain responsible for checking the source evidence and tax treatment, or asking an accountant where needed.
The expenses UK businesses most often miss
| Expense | Rule |
|---|---|
| Use of home as office | £6/week flat rate or actual costs |
| Business mileage | 45p/mile first 10,000 miles, then 25p |
| Phone & internet | Business proportion of the bill |
| Software & subscriptions | 100% if wholly for business |
| Professional fees | Accountant, legal and trade training |
Every expense UK freelancers can claim in 2026/27.
Expenses that connect to everything else
Standalone expense apps can leave you exporting data elsewhere. In LedgerlyPro, expense records sit alongside the rest of your books and contribute to profit, VAT and indicative tax-planning views after review.
Full bookkeeping software UK · How to track business expenses
Frequently asked questions
What should UK sole traders look for in expense software?
Look for clear receipt evidence, editable categories, mileage records, useful exports and a workflow you can review. LedgerlyPro keeps those records alongside invoices and other bookkeeping.
How does AI receipt scanning work?
Photograph a receipt and LedgerlyPro can suggest the supplier, date, amount, VAT and an expense category. You review and correct every suggestion before saving.
Can I track business mileage?
Yes. LedgerlyPro records business journeys and provides mileage calculations for review. Eligibility and the rate that applies depend on your circumstances.
Does it capture VAT on expenses?
LedgerlyPro can suggest VAT shown on a receipt. VAT-registered businesses should review the source receipt and tax treatment before using the figure.
Is there a free trial?
Yes — try every feature free for 30 days, no card required. LedgerlyPro Premium is then £9.99/month.
Read: How to track business expenses the easy way.
See full bookkeeping software with invoicing and tax.
View pricing — £9.99/month with a 30-day free trial.
Track expenses free for 30 days
Snap your first receipt and watch the AI do the rest. No card required.
Create free accountNo card needed. Takes under 60 seconds.
